Grand Prix Tours Terms and Conditions
Please contact us should you have any questions regarding our terms and conditions.
Reservation Form: To reserve a Grand Prix Tours Inc.(“GPT”) vacation we need a completed reservation form listing all the passengers’ names. A member of the party who is over 18 years of age and who is authorized by the other members of the party to do so, must sign the reservation form, agreeing to abide by these tour conditions. Payment: A deposit of 30% of the tour price & full payment for the race/event tickets must be sent with the reservation form. The deposit forms part of the final payment for the tour. Payment for the balance of the invoice is due in the GPT office not less than twelve weeks before tour begins. If you reserve within twelve weeks before tour begins full payment must be sent with the reservation form.
Prices: Prices are in US$ per person based on double occupancy. Those traveling as singles will be subject to a single supplement fee. Accommodations vary from country to country. If you have any questions, please call our office for details. Race &event ticket prices are subject to change without notice.
Cancellation Policies: Cancellation date is the date when the cancellation is received by GPT. The person who signed the reservation form must advise us of the cancellation in writing. Depending on when we receive your written cancellation, the following cancellation charges apply: All cancellations result in the loss of deposit. Sixty to eighty-four days before the tour begins, cancellations will result in a loss of 65% of the tour price. Fifty-nine days or less before the tour begins there will be no refund. All race/event tickets are non-refundable regardless of when the cancellation was made. Any refunds are subject to a credit card surcharge fee.
Changes in the Reservations: Changes made to confirmed reservations will be charged a $45 fee. Any changes made within 30 days of the date the tour begins will be charged a $75 fee. No changes will be allowed within seven days of the date the tour begins. Please note, a cancellation is not covered by the change policy. For cancellations, please see Cancellation Policy.
Late Fees: A late fee in the amount of $45 will apply to any balance due to Grand Prix Tours that is more than 7 days past due. After 14 days a $75 late fee will apply and so on in increments of $25 for every week past due. This fee is non-negotiable, so please be sure to make payments in a timely matter.
Pit Tours: The different sanctioning bodies, not GPT, set the rules for pit/garage tours. GPT and its clients must follow these rules at all times.
Visa: It is the responsibility of all tour members to obtain all necessary visa and passport documents. If you have any questions, please contact GPT or the consulate of the country to be visited.
Race / Event Cancellations: GPT will not be held responsible for race/event cancellations. If a race/event is canceled, GPT will attempt to make new travel and hotel arrangements, if available, at clients cost.
Motor Racing and Racing schools: GPT is not responsible for any damage, injury or death to persons or property taking part in race schools or attending motor sports events.
Responsibility: The tour service described in this brochure or on the website, including without limitation transportation, lodging, and sightseeing, are provided by carriers, hoteliers, and other suppliers that are independent contractors and not the agents, employed partners, or joint venturers of GPT. GPT issues tickets, vouchers, race tickets and other travel documents for such services merely as an agent for the companies that furnish such services. Such tickets, vouchers, race tickets, and other travel documents are subject to all terms and conditions of the respective suppliers (some of which may limit or exclude the suppliers liability). GPT is not responsible for typo-graphical and/or printing errors. GPT nor any subagent, shall not be responsible for any damage to property or death or injury to person, resulting from any act or omission of any supplier providing any tour service or any other entity or caused by strike, war, acts of terrorism, weather, quarantine, sickness, government mandated restriction or regulation, or any other cause beyond its reasonable control. Circumstances beyond our control could force us to alter, revise, or cancel any product outlined in this brochure. If GPT cancels a tour for which you have received final confirmation of deposit, we will attempt to offer an alternate product of similar standards or attempt to retrieve refunds less any fees incurred. The tour participants waives all rights which he or she may have against GPT in connection with the foregoing. Terms and conditions are governed by California law and an Orange County venue. Under no circumstances is GPT to be construed as a carrier for safe carriage of the passenger or his or her baggage and belongings.
Travel Documents: Final tour documents are sent by overnight delivery about two weeks before the tour begins. Delivery charges will be added on to your invoice.
Sweepstakes & Prize Winners: At the time of booking, GPT must be made aware if the reservation is to be awarded to a sweepstakes, contest or prize winner. Furthermore, details of the contest must be disclosed to GPT and a copy of all documentation provided to the winner by the sweepstakes company about the prize must be submitted to GPT.
Tour Photos: All photos and videos taken by GPT may be used for any reason, at any time, without permission of the client.